SUNRISE ROTARY BOARD MEETING

Minutes - September 10, 2003

Meeting was called to order by President Milt Herman at 7:12 at the Cadman Room, Red Lion Inn.

Those in attendance were President Herman, Brad Hauck, Joanne Rosenthal Sara Urdahl, Bryan Noyd, Bill McDowell, Kevin Love, Rod Higley, Carol Stueckle, and Pat Palmer.

The minutes from the previous meeting were approved as read.

Kevin distributed the Budget report, and talked about the 'holes' that need to be filled which include:

Club Service - need to get this amount from Leonard Noss.

Ryla - Sara reported no mileage had been turned in, so last year was under budget, budget set was $350.00

Interact - No known budget amount as yet. Sarah suggested we are working together with the Downtown club to set up something in Wenatchee High. It was suggested that we also see what can be done in Eastmont. Perhaps a budget amount should be set at $200.

It was suggested and discussed that we partner with the other clubs in this matter as well as the Student Exchange.

Senior Dinner - We will be doing on April 4th, budget amount set at $3,000.

Our Class - Not set yet, Julie Brunner and Mark Anderson chairing this program, budget set at $1,500.

Director's Reports:

Rod Higley (International Service) Nothing new, program is in infancy. Need someone to keep records of Polio Plus giving. Rod will make announcement at the next meeting, to remind people of their pledge, and report on where this progress is. Jane and Lin will be going to Penticton for Exchange student meeting, and will bring back more information on the Polio Plus program.

Brad Hauck (Community Service) Sarah met with Rich (Downtown Club) about our work with the Rotary Park program. We have not yet committed as a club, this decision needs to be made. Several members of the board brought up questions such as the validity of the location, size, work which would be required of us. President mentioned that it is not yet an eminent program since the city has a very large monetary commitment in the clean up effort. It will take time.

Bike Ride - Is going well, plans progressing. Milt drew attention to the album he had, which Leonard had put together, of past bike rides.

Centennial Park - needs upgrade work. P.J. is inventorying what we need to do here.

Challenge Scholarship - Joan Wright is putting together some information for us on this. She has been following up on past recipients, and how they have been helped, etc.

JoAnn Rosenthall (Club Service) Reported Leonard is working very hard on the Family Rotary Committee.

Fellowship Committee met, and although there was a quorum, they got a lot of work done, and Fellowship assignments set. Everything seems to be humming along.

Attendance: Bryan present an attendance report, showing that there are now eight members with attendance of less than 60%. The Board moved, seconded, passed, to send some of these a letter. Terry Thompson's Leave of Absence has expired. She will receive a letter advising her of this. Al Nease and Ardie Lowe will be checked with, as well.

Other Business:

A letter was received from JoAnn Knauf requesting a Leave of Absence.

Bill Suggested a policy be set, to ask people to resign, and if they are members in good standing (Dues are paid), they can be re-instated; rather than a leave of absence which requires they continue to pay dues, but still reflects poorly on our attendance record. Bryan will present this to the club.

Sara presented the board with a draft copy of a Policy for Granting Leave of Absence which we will study, and 'hammer out' at next month's meeting. It seems to be difficult to collect dues from people who are on a Leave of Absence.

Pat Palmer proposed a new member John Waldren. It was moved, seconded, and passed that he be posted for membership.

Pat also presented an idea to the board: that we sponsor an 8th grade student who cannot otherwise go to the 8th Grade Washington D.C. trip.

President Milt present the item of the Bruce Hotel. There are some very badly needed remodeling jobs of some rooms. Milt will talk to them and get a room for a hands-on project for us to do.

The Harle Raffle -- Milt is watching the Yakima Club's raffle, to help us decide if it is something we want to tackle. Their drawing is in October.

Bill talked about the Ski Race, and asked the board for permission to run with this fund raiser. Permission was granted. He will find a date and go ahead with it.

October 4th, our District Governor will be here, Monday night to meet with the board, and Tuesday morning for our meeting.

Brad brought up the Challenge Scholarship students. We should invite them to a TGIF, or fun night, or even get them involved with the Bruce Hotel project.

The board discussed TGIFs and how to improve attendance. Fellowship is important and we all need to work on this. Sometimes new members get more involved than old ones (relatively speaking).

Since it was a little late, and board members began dwindling out, the meeting was adjourned.

Respectfully submitted,

Carol Stueckle